Description

Under general supervision, performs complex technical accounting work required to coordinate the preparation of the City's payroll; maintains centralized payroll operations; prepares, maintains, and distributes a variety of payroll records,  reports and disbursements; prepares information in support of collective bargaining; and performs related work as required.
 
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Accounting Services Manager and Finance Director.  Exercises no direct supervision over staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Duties may include, but are not limited to the following:

• Receives, reviews, verifies, and processes time recording documents to prepare payroll for all City employees; reviews such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.
• Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, overtime hours, cost-of-living adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, workers compensation claims, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions; processes cash and wire transfers; provides documentation for journal entry preparation; prepares reports and payments for various tax, financial, and insurance organizations.
• Interprets, applies, explains, and ensures compliance with provisions of collective bargaining contracts and personnel rules as they apply to payroll and a wide variety of paid and unpaid leave usage; suggests contract and rule changes to improve payroll and time reporting.
• Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program as well as earnings.
• Processes personnel transactions making appropriate adjustments/changes in the payroll system.
• Prepares reports and payments for employee retirement benefits
• Prepares quarterly Federal and State tax reports, annual W-2's, and all other required reports.
• Prepares health insurance premium statements for payment; updates benefits insurance changes for City employees.
• Assists departments and employees by providing payroll information, explains procedures, and answers labor contract questions pertaining to payroll.
• Maintains a variety of files and records related to the City's payroll system and general accounting principles and procedures; reconciles transactions and data as directed; records changes and resolves differences, maintains the accuracy of the associated accounting and financial records.
• Provides financial reports and records for use by the City's auditors, including subsidiary ledgers and other supporting documentation.
• Posts and balances data to various general ledger accounts, registers, journals, and logs according to established accounting principles  and procedures.
• Checks and tabulates statistical and financial data.
• Writes letters, memoranda and reports.
• Assists with training other accounting staff on various financial information and electronic record-keeping systems.
• Assists the Accounting Services Manager and Finance Director with special projects as required, including assistance with the preparation of the annual budget and financial statements.
• Performs other duties as assigned.

After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc. If moved forward, candidates will be notified via email of the type of examination required for this recruitment.

Requirements

MINIMUM QUALIFICATIONS:

Education, and Experience: Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Education:  High School Diploma or equivalent. Specialized courses related to accounting including payroll and booking are desirable. Associates Degree is desirable

Experience: Three (3) years of experience that has included the maintenance, processing and preparation of employee payroll and/or financial and accounting processing and record keeping.

License and Certification: Possession of a valid California driver's license or ability to obtain one within one (1) month of starting is required.
American Payroll Association Certification desirable

KNOWLEDGE, SKILLS AND ABILITIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Knowledge of

• Payroll processes and principles; employee benefits as they relate to payroll, laws, rules, regulations, procedures, and office practices related to the processing and recording of payroll and financial transactions related to employee benefits.
• Computerized accounting and finance systems related to finance and payroll processes; other computer applications related to work, including word processing and spreadsheet software.
• Record keeping, information processing requirements and rules and policies related to the production of an employee payroll.
• Payroll reporting and payment requirements of various State and Federal agencies and benefit providers.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the City's various Union Memoranda of Understanding and related contracts and documents.
• Principles and practices of auditing payroll documents.
• Public agency finance and account functions.
• Modern office practices, methods, and computer equipment.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. 

Ability to

• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures of accounting, payroll processing, employee record-keeping functions, basic employee benefits processes, and Union Memoranda of Understanding.
• Review payroll and other financial documents for completeness and accuracy.
• Review, post, balance, reconcile, and maintain accurate and confidential payroll records.
• Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues.
• Compose correspondence and reports independently or from brief instructions.
• Establish, maintain, and research payroll and related accounting records and files.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

Skills to

• Exercise individual and innovative judgment and make difficult decisions.
• Exhibit discretion and integrity when handling sensitive situations.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work is primarily performed in a standard office environment with moderate noise levels and controlled temperature conditions. The position requires frequent use of a personal computer and related software applications (including word processing, spreadsheet, database, telephone, copier, scanner, and other standard office equipment). Duties involve continuous sitting for extended periods, intermittent standing and walking, occasional bending, reaching, twisting, and fine manual dexterity for keyboarding and document handling. The incumbent must be able to lift and carry materials weighing up to 25 pounds.

The position requires regular verbal and written communication, including extensive telephone and electronic communication, and may require attendance at evening meetings or travel to off-site meetings, training locations, conferences, or other City facilities.

Work may occasionally be performed outdoors at special events, or field locations, with exposure to sun, varying temperatures, wind, uneven surfaces, and other typical outdoor environmental conditions. The incumbent may also be exposed to moderately loud noise levels in field settings.

The position requires frequent interaction with employees, members of the public, and other stakeholders, including individuals who may be experiencing stress or conflict, necessitating professionalism, composure, and effective interpersonal communication.

Please apply:

 https://www.governmentjobs.com/careers/cityofmarina